Regional Job Board

Operations Manager – Feather River Land Trust

Quincy, CA

POSITION SUMMARY:
The Operations Manager is responsible for managing core operations at FRLT including office management, human resources, vendors and contracting, record keeping, policies and procedures, company compliance, and team and Board coordination. They support FRLT’s contracted Finance team with accounting functions including accounts receivable and payroll (overseen by in-house CPA) and play a key role in grant administration. As the administrative hub for FRLT, the Operations Manager is a cross-functional team player. This role is well suited to someone who is organized and detail oriented, enjoys working on a variety of projects, and is excited about helping to make systems and teams work more effectively and efficiently. A great Operations Manager takes the initiative to learn about all aspects of the organization’s mission and functions, help define standards and structure and likes to work collaboratively to make improvements.

This is a full-time hourly position (40 hours/week); non-exempt.

SALARY: $26.50 to $32.50 per hour

General Office Management
• Oversee general management of offices and ensure FRLT has a safe, clean, healthy, and professional work environment with adequate technology, equipment, supplies, and other resources for staff to perform their duties (includes coordinating maintenance with vendors as needed).
• Manage procurement of office supplies.
• Oversee additional support staff as needed (potential future admin support or interns).

Nonprofit Operations
• Coordinate the development of policies, procedures, handbooks, and manuals as needed to support functions across FRLT departments, and ensure policies are current and in compliance with land trust standards.
• Serve as lead in organization for ensuring all company files are organized, both electronic and paper, and coordinate teams to comply with file storage policies, and help organize/archive files as needed.
• Lead contracting and vendor relationships: create, manage and track contracts, track vendor payments, and contract dates, ensure contracts are in compliance.

Technology support
• Manage various software/technologies including FRLT’s cloud-based phone system, Microsoft 365 and support departments with subscriptions and other cloud-based services as needed.
• Track company software and hardware to ensure it is up to date, oversee work of external IT support contractor and support staff with basic support including purchasing and downloading new software, SharePoint file access, troubleshooting simple issues, password management, etc.

Grant Administration
• Track grant agreements and contracts and work alongside Executive Director, finance team, and program leads to track, report, and manage grant expenditures in accordance with grant requirements and budgets.
• Run grant reports to compare spending to budgets, classify expenditures in QuickBooks. Human Resources
• With oversight and support from the Executive Director, coordinate human resources at FRLT, including supporting policy development, staff recruitment and onboarding, required staff training, performance reviews, and maintenance of HR records.

Board Support
• Coordinate activities of FRLT Board of Directors, including setting up and facilitating Board meetings, confirming board agendas, collecting department updates/reports, taking board meeting minutes, documentation of board resolutions and actions assisting with other Board requests.

QUALIFICATIONS & ATTRIBUTES:
The skills and attributes listed are guidelines. Your education and work experience and life experience all contribute to your skills and competencies. If you meet 75% of the qualifications listed, we encourage you to apply.
• The job duties of the Operations Manager require knowledge and skills equivalent to:
• 4 years of professional experience in a relevant field which may include a combination of experience in administration, nonprofit operations, finance, insurance, human resources, or any other operations-related work at a business or nonprofit organization, AND
• 2 or more years of education or other specialized training in a relevant field such as business administration, finance, or management (preferred but not required).
• Proficiency with computers and software including Microsoft 365, Microsoft Office Suite (including Excel), QuickBooks (preferred not required) with the interest or ability to learn new programs quickly.
• Good communication and writing skills.
• Keen attention to detail, analytical, and a commitment to excellence and accuracy.
• Highly organized with ability to manage a diverse workstream while meeting deadlines.
• Self-motivated, solutions-oriented, and works proactively to pursue opportunities and solve problems.
• A collaborative colleague who can foster a positive workplace, support others in achieving their goals, and be part of a team that values giving and receiving honest feedback.
• Good judgement, a strong sense of ethics, integrity, discretion, and the ability to maintain confidentiality.

TO APPLY:

Please send the following to apply@frlt.org

• A current resume

• A cover letter (1 page max) that describes your background and experience and why you believe you are a good fit for this role.

• Candidates given serious consideration for hire will be asked to provide references and work samples later.

Click here to apply or learn more