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Administrative Assistant – Feather River Land Trust
Quincy, CA
Position description
We are looking for an organized and detail-oriented teammate with excellent communication, computer, and organizational skills. The Administrative Assistant is responsible for office reception, data entry, document creation and file management, errands and office duties, and supports teams across departments with a variety of tasks necessary to carry out FRLT’s mission. The ideal candidate is eager to learn new skills and has a genuine desire to support teammates across departments to meet the needs of the organization.
This is a part-time hourly position (20-25 hours/week); non-exempt.
Salary: $19.00 to $23.00 per hour
JOB RESPONSIBILITIES:
Office Management & General Operations
• Manage reception, answer phones, and direct calls, greet visitors and respond to general inquiries.
• Create templates, draft and edit a variety of documents including reports and presentations.
• Maintain complete and organized files digitally and physically (scanning, photocopying, filing, labeling), including supporting departments across organization with file organization and archiving.
• Help create and fill spreadsheets to track various information, with support from the team.
• Run errands, to include visiting the post office and making bank deposits.
• Maintain tidy and well-organized office, restock and order supplies, and help with basic cleaning of common areas (vacuuming, kitchenette, trash removal, etc.).
Management Support
• Support Executive Director or other staff with calendaring, meeting and event planning, prep, and setup, notetaking, travel booking, expense reporting, and ad-hoc projects Finance & Fundraising Support
• Enter financial and other information into databases, including invoices into QuickBooks and gift details into donor databases (can learn systems through training), and recode transactions as requested.
• Scan and record donations and support Development Director with gift acknowledgement, printings, mailings, reports, and event prep.
• Support other Finance and Operations department functions as requested
QUALIFICATIONS & ATTRIBUTES:
The skills and attributes listed are guidelines. Your education and work experience and life experience all contribute to your skills and competencies. If you meet 75% of the qualifications listed, we encourage you to apply.
• 1+ year of professional experience in an administrative position.
• Basic competency in MS Office (Outlook, Word, and Excel in particular) and ability to navigate and learn new programs with training and support.
• Proven computer skills including creating, editing and formatting documents, and proficient use of email, digital calendars, websites, etc.
• Professional and polite communicator, with a desire to be proactive, help solve problems and create a positive experience for others.
• Well-organized with good attention to detail and a commitment to accuracy.
• Self-motivated with the ability to complete tasks independently, without constant supervision.
• Good judgement, a strong sense of ethics, able to maintain confidentiality.
• These additional qualifications are a plus, but not required:
• Experience with additional software or databases
• Additional education, or qualifications in business administration or related field
• Experience with nonprofits, government, grants, or another related field
• Experience in customer support, customer service, or reception
Application instructions